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Dara’s Garden Frequently Asked Questions

 

Does Dara’s Garden offer a wedding planner?

Dara’s Garden does NOT offer wedding coordination or planning services. We focus all our efforts and expertise into ensuring that the logistics of your day including the property, catering, and rentals are in place and up to our standard of excellence.

Does Dara’s Garden offer any discounts?

At Dara’s Garden, we highly recommend hiring a wedding coordinator for your wedding to experience a stress-free day enjoying a seamless celebration and your guests, rather than having to answer last minute questions and complete last-minute tasks. Wedding coordinators are also vital in balancing your wedding budget. The expertise they offer SAVES client’s time & money.

Dara’s Garden offers a 15% discount off the Dara’s Garden facility rental rate to clients working with any planners listed under the event professionals tab of our website. Please note this discount applies only to wedding planners listed here. Packages and inclusions will vary with each coordinator. Every bride is different, so make sure to meet with potential coordinators to select one that best fits your personality and understands your event vision.

Does Dara’s Garden offer a military discount?

We offer a gift to our military clients as thank you to those who have participated in protecting our freedom. Please inquire with your Dara’s Garden venue coordinator regarding the details of this special offer.

Is Dara’s Garden an indoor or outdoor location?

Dara’s Garden is primarily an outdoor location. The tented pavilion is a covered pavilion with surrounding rose bushes, chandelier lighting, and stone walkways. This charming structure has gutters and concrete flooring. It is designed to cover clients and their guest during the event of mild to moderate rainfall and provide shade during hot temperatures. While this enchanting area is water resistant, it is not waterproof nor suited for natural disasters.

How many guests can your property accommodate?

Tent Pavilion – 200 or less (another tent may be rented through Event Rentals by Rothchild to extend your covered event space)

Inside the house- 30 guests or less

Formal Backyard – 600 plus.  For backyard events, a dance floor & lighting rental from our sister company Event Rentals by Rothchild are REQUIRED.

Is there a time limit at Dara’s Garden?

At Dara’s Garden, we offer (2) wedding packages at Dara’s Garden. The Storybook package offers 9 FLEIXBLE hours on the property & the Garden Party Package offers 7 FIXED hours on the property. To learn more about package prices & availability, please visit darasgarden.com.  Evening events at Dara’s Garden must concluded by 12:00am. We also offer a (4) hour ceremony package for 10 guests or less Monday-Thursday.

What types of events can Dara’s Garden accommodate?

We can accommodate all types of events, including but not limited to weddings, rehearsal dinners, and milestone celebrations such as birthday, graduation and anniversary parties. We also love hosting wedding and bridal showers, luncheons, company events, fundraisers, proms and banquets.

Can Dara’s Garden place a courtesy hold on a date for my event? If so, how long does my courtesy hold last?

We are happy to hold a date for your event for 7 days from the time you receive your proposal. It is the responsibility of the client to contact a Dara’s Garden event coordinator via email or by calling the office within SEVEN days of receiving their proposal if they need special accommodations to continue their hold and to ensure that their hold is not released from the calendar.

What is the deposit policy and booking procedure for Dara’s Garden?

To formally reserve your date, Dara’s Garden will need to secure a deposit and signed copy of your initial proposal. The deposit amount is the Dara’s Garden invoice amount. The deposit can be paid in 2 monthly payments.

By signing your initial/current proposal you are agreeing to the deadlines, event date and the rules and regulations.

Before signing your initial contract agreeing to your selected event date, rules and regulations, our cancellation policy and deadlines, it is very important to read over the deadlines, cancellation policy, rules and regulations sections listed on your proposal, as well as double check and verify your selected date. Please note that when you sign the initial proposal, details such as menu, enhancements and set ups can be changed up until the contacted deadlines.

Are my meetings with my Dara’s Garden venue coordinator limited?

We are very excited about your special day and the opportunity to work with you. Please know that we can meet as often as your like or need. We want you to be able to relax and enjoy your special day knowing all your details are in place and taken care of.

What is the cancellation policy for Dara’s Garden?

Deposits are non-transferable and non-refundable. In the unfortunate event that you need to cancel the date, written notification is required for the sales staff to attempt to rebook.  If sufficient notice is given such that the staff at Dara’s Garden can rebook a wedding on your selected date at approximately the same time for a like number of guests, 60% of the deposit will be refunded. If Dara’s Garden does NOT rebook your selected date for a like number of guests at approximately the same time of day, the deposit will NOT be refunded. Should you have paid any additional money beyond the required deposit, this portion will be refunded.

What happens in the case of rain?

The tent pavilion is included with your rental of Dara’s Garden.  Clients hosting weekend events must let Dara’s Garden know Friday by 12pm NOON if they would like to move to the tent pavilion for their reception. For weekday events, clients must let Dara’s Garden know if they would like to move their reception to the pavilion by noon the day prior.

Ceremony procedure: If your ceremony is rained out, you are more than welcome to move to the tent pavilion where guests can sit at the reception chairs. This decision must be made 45 minutes prior to the start of your ceremony. Please note that if you have rented additional chairs for your ceremony and you decide to move it to the tent pavilion, you will not be refunded once ceremony chairs have been put in place.

What is the clean-up policy for Dara’s Garden?

The client is responsible for gathering and taking all personal items that would like to keep.  The gathering and cleaning up of these items can take place once your event has concluded during the 45 minutes that the Dara’s Garden staff is here breaking down your event. This additional cleaning up time is NOT deducted from your hours of property access.  Dara’s Garden requires each client to have a contact person listed in their contract that will be sent home with any items left at my event. Dara’s Garden will give this person’s name and contact information to any guests at your event who call in or email about any left or missing items from your event. Dara’s Garden is not responsible for personal décor items not gathered by the agreed contact and or left behind after your event. Please note that any personal décor left behind after your event will be discarded.

What time do I have access to the property to begin set up?

The access time for each client and involved wedding vendors is listed your proposal. This contracted time is when clients can arrive at Dara’s Garden and begin placing any personal décor or details for their event. At Dara’s Garden, you are only responsible for cleaning up and taking with you any items you do not want thrown away. This can be done during the 45 minutes after your event concludes while the Dara’s Garden staff is breaking down. This 45 minutes is additional, NOT deducted from your selected event package hours.

If vendors need early access for any reason, please have them contact a Dara’s Garden venue coordinator directly so that scheduling can be accommodated to the best of our capabilities.

Can I purchase additional hours on the property for early access or set up?

Additional hours for the property can be purchased.  Check with you Dara’s Garden venue coordinator regarding the early access hourly rates.

What is Dara’s Garden wedding rehearsal policy?

Dara’s Garden offers a complimentary rehearsal hour with the rental of our facility. It is our policy to schedule rehearsal times no earlier than one month prior to your wedding date to accommodate other events taking place. If an event is not taking place the day prior to your event, the latest time for a rehearsal to begin is 5:00 pm.

Can we reuse the chairs used at my ceremony for the reception?

We do not recommend transporting chairs during your event. It is best for the comfort of your guests and the setup of your event to have all chairs in place before guests arrive.

What if I want a specific style dance floor?

A standard dance floor at Dara’s Garden is included with events taking place in the tent pavilion. Contact sarah@eventrentalsbyrothchild.com  and let her know that you are a bride working with Dara’s Garden if you are interested in renting an alternative dance floor style or having your reception in the backyard.

What if I need or want an additional tent for my ceremony or reception?

The tent pavilion can accommodate seating of 200 guest, food tables, DJ, bar and dance floor comfortably. If you guest count exceeds 225, we strongly recommend renting an additional tent for your food tables or overflow seating in the case of rain. Please give contact sarah@eventrentalsbyrothchild.com  and let her know that you are a bride working with Dara’s Garden.

Does Dara’s Garden allow outside caterers on the property?

Dara’s Garden works exclusively with Rothchild Catering and the approved cake bakers. There are no exceptions to allow any other outside catering companies on the property. We partner with our sister company Rothchild Catering to guarantee a seamless and excellent Dara’s Garden experience priced at the best value on the day of your special event.

Rothchild catering has been in business for 36+ years. They can offer menu suggestions, and can custom create a desired menu based on a variety of individual tastes and cultural backgrounds.

Who are Dara’s Garden’s exclusive vendors?

Dara’s Garden works exclusively with Rothchild Catering, Event Rentals by Rothchild & The Pour Guys on the day of your event. There are no exceptions to allow outside catering, standard rental companies on the property or bartending services. We partner with our sister companies & The Pour Guys to guarantee a seamless, safe and excellent Dara’s Garden experience priced at the best value on the day of your special event.

We understand that each bride has their own unique style. We do work with specialty rental companies for custom linens and styled pieces for your event. Please check with your Dara’s Garden venue coordinator to make sure your specialty rental company is approved at Dara’s Garden.

Can I bring in my own alcohol to Dara’s Garden?

You can bring in your own alcohol to Dara’s Garden to be served by “The Pour Guys” bartender only. Dara’s Garden requires that all bartending services for your alcohol at your event are provided for by “The Pour Guys”. Guests of the event are not allowed to bring alcohol on the property and all alcoholic beverages consumed on property must be served by The Pour Guys only as they are ABC certified licensed bartenders.

Dara’s Garden wants you and your guests to be able to celebrate your memorable milestone in a safe and secure setting. This policy is in place for the safety of your guests and so that Dara’s Garden is keeping compliance with the alcohol laws of Tennessee.  If outside alcohol is brought in by guests of your event, and is present and noticed at your event, it will be confiscated by a venue manager and not returned. If outside alcohol continues to be seen or becomes an issue, it can result in your bar being closed and or termination of your event The only Alcohol allowed on the property is what the clients are providing for The Pour Guys to serve only. Guests attending the event are not allowed to bring any alcohol on premises. No alcohol can be stored overnight at Dara’s Garden.

What cake bakers are approved at Dara’s Garden?

Dara’s Garden preferred cake bakers are listed on our website www.darasgarden.com under our Event Professionals tab.

All outside cake bakers must be licensed, insured and inspected by the health department. They must also be approved by a Dara’s Garden venue coordinator.

Dara’s Garden is not responsible for the set up and placement of cakes delivered by the approved outside vendors. We recommend your cake to be set-up and delivered as close to the ceremony time as possible.

What is the house attendant fee?

The house attendant fee covers the cost of cleaning that takes place before and after your event. It also includes a Dara’s Garden customer service representative to be present at the opening until the conclusion of your event overseeing your venue and catering operations.

Why do I need servers for my event?

The servers play a vital role in guaranteeing a seamless and excellent Dara’s Garden experience by providing you with top notch customer service. They do this while taking care of their other responsibilities to include but not limited to putting in place the equipment, serving ware, and glassware needed for your selected menu, placing all needed linens for your event, replenishing food chaffers, and beverage urns, clearing away plates and trash, wiping down chairs in the event of inclement weather, and restocking restrooms throughout your event.

Why does Dara’s Garden require an officer to be present at my event?

Dara’s Garden wants you and your guests to be able to celebrate your memorable milestone in a safe and secure setting. We do require that a uniformed security officer be present during every event.  This is for the safety and security of your guests. The officer is on the property making sure that guests are able leave the garden safely. They also ensure that the policy of no outside alcohol, is not breeched. This policy is in place for the safety of your gusts and so that Dara’s Garden and Rothchild Catering are following the alcohol laws of Tennessee.  If outside alcohol is present and noticed at your event, it will be confiscated by a venue coordinator and not returned. If outside alcohol continues to be seen or becomes an issue, it can result in your bar being closed and or termination of your event.

Are sparklers allowed at Dara’s Garden?

We do allow sparklers at Dara’s Garden. However, for the safety of your guests and preservation of the custom landscaping we ask that sparkler send take place in designated areas.

Does Rothchild Catering offer bridal tastings?

Dara’s Garden and Rothchild Catering offer a tasting in January and June each year for clients. This is an opportunity to interact with the service staff and sample the Rothchild Catering products. These tastings are set 6 weeks prior to the event. Clients are emailed an invitation to this event and are required to RSVP this event via the link sent in the email. Guests of clients are welcome to this event. The January tasting takes place at Rothchild Catering and the June tasting takes place at Dara’s Garden.  Private tastings can be accommodated for a charge of $50 per guest and will take place at Rothchild Catering. Please contact your Dara’s garden venue coordinator to schedule a private tasting and for pricing information.

Does Dara’s Garden provide heaters for fall and Christmas events taking place in the tent? Do you provide fans for hotter months?

Dara’s Garden provides heaters for events taking place during the fall and winter months.  For summer months Cooling fans may be rented from Event Rentals by Rothchild. Please contact Sarah@eventrentalsbyrothchild.com

When are my final menu decisions due?

Final menu selection decisions are due as listed in the deadlines section of your proposal. This is typically set one month prior to your wedding.

When is my final catering balance due to be paid?

The deadline for the Rothchild catering payment is listed in the deadlines section of your proposal. This is typically set 10 days prior to your event. Please note that an order for your menu will not be placed if payment is not received. Amount paid will be based on the number of guests guaranteed or amount served, whichever is greater.

If catering payment is not received. Dara’s Garden will not set up for your reception, only your ceremony the day of your event.

Dara’s Garden Rules & Regulations

Dara’s Garden Deposit Policy

To formally reserve your date, Dara’s Garden will need to secure a deposit and a signed copy of the proposal. The deposit amount is the Dara’s Garden invoice amount. The deposit can be paid in 2 CONSECUTIVE monthly payments. It is the client’s responsibility to contact a Dara’s Garden venue coordinator to make each payment. Payments will reflect on your account within 24-72 hours of the next business day.  Payments will reflect on your account within 24-72 hours of the next business day. Your date is subject to be released with any late or missed deposit payments. Reservations are confirmed ONLY when the deposit has been paid in full. Deposits are non-refundable and non-transferable.

Dara’s Garden Cancellation Policy

Deposits are non-transferable and non-refundable. In the unfortunate event that you need to cancel the date, written notification is required for the sales staff to attempt to re-book.  If sufficient notice is given such that the staff at Dara’s Garden can rebook a wedding on your selected date at approximately the same time for a like number of guests, 60% or the deposit will be refunded. If Dara’s Garden does NOT rebook your selected date for a like number of guests at approximately the same time of day, the deposit will NOT be refunded. Should you have paid any additional money beyond the required deposit, this portion will be refunded.

Dara’s Garden access times and clean up

The access time for each client and involved wedding vendors is listed on your proposal. This contracted time is when clients can arrive at Dara’s Garden and begin placing any personal décor or details for their event. At Dara’s Garden, you are only responsible for cleaning up and taking with you any items you do not want thrown away. This can be done during the 45 minutes after your event concludes while the Dara’s Garden staff is breaking down. This 45 minutes is additional, NOT deducted from your selected event package hours. If vendors need early access for any reason, please have them contact a Dara’s Garden venue coordinator directly so that scheduling can be accommodated to the best of our capabilities. The client is responsible for gathering and taking with them all personal items that would like to keep.  The gathering and cleaning up of these items can take place once your event has concluded during the 45 minutes that the Dara’s Garden staff is here breaking down your event. Dara’s Garden requires each client to have a contact person listed in their contract that will be sent home with any items left at your event. Dara’s Garden will give this person’s name and contact information to any guests at your event who call in or email about left or missing items from your event. Dara’s Garden is not responsible for personal décor items not gathered by the agreed contact and or left behind after your event. Please note that any personal décor left behind after your event will be discarded.

Liability

The renter will be responsible for all injury to persons or damage to property during the renter’s use of the facility and gardens. You agree to hold the owners, employees, agents, staff, and under contract persons harmless because of any damage or injury suffered by the renter or guests/invitees of the renter caused by you while on the property of Dara’s Garden. You agree to compensate Dara’s Garden, its owners, employees, and other contract persons for any hurt, loss, or damage because of your acts while on the Dara’s Garden property

Tent Pavilion

The tented pavilion is a covered pavilion with surrounding rose bushes, chandelier lighting, and stone walkways. The pavilion has gutters and concrete flooring. It is designed to cover clients and guests in mild to moderate rainfall and provide shade from hot temperatures. While this enchanting area is water resistant, it is not waterproof nor suited for natural disasters.

Security

Dara’s Garden wants you and your guests to celebrate your memorable milestone in a safe and secure setting. For the safety of you and your guests, we require a uniformed security officer be present during every event.  Your officer is on the property making sure guests are able leave the garden safely. Event guests are not allowed to bring their own alcohol on property and all alcoholic beverages consumed on property must be served by ABC certified, licensed bartender.  The officer on site ensures these policies are not breeched.

Alcohol

Dara’s Garden wants you and your guests to celebrate your memorable milestone in a safe and secure setting. Dara’s Garden requires “The Pour Guys” to provide the alcoholic beverage service for your event. Event guests are not allowed to bring alcohol on the property. All alcoholic beverages consumed on property must be served by “The Pour Guys”. This policy is for the safety of your guests and in compliance with the alcohol laws of Tennessee.  If outside alcohol brought in by event guests is present and noticed at your event, it will be confiscated and not returned. If outside alcohol continually seen or becomes an issue, it will result in your bar being closed and or termination of your event. The ONLY alcohol allowed on the property is what is provided by the client for The Pour Guys to serve. Alcohol may NOT be stored at Dara’s Garden overnight.

Vendor & Guests

The renter is responsible for subcontractors/vendors and guests attending the event. The renter agrees to accept all liability for all responsibility of Subcontractors and Guests. The renter must provide Dara’s Garden with a list of all vendors. If vendors need early access for any reason, please have them contact a Dara’s Garden venue coordinator directly so that scheduling can be accommodated to the best of our capabilities.

Smoking:

Smoking is allowed in designated areas ONLY.  Persons smoking in prohibited areas may be asked to leave.

Objectionable Persons:

Dara’s Garden reserves the right to eject, or cause to be ejected, from its premise any person or persons it deems necessary for lewd or indecent actions, fighting, intoxication, loud or abusive language or other conduct that is offensive.

Merchandise

Selling of any type of merchandise by an outside vendor is prohibited without specific written approval by Dara’s Garden management.

Damages

The renter will be responsible for all damages, costs, and expenses to Dara’s Garden facilities and grounds during their use of the property.  The renter agrees

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