Dara’s Garden Frequently Asked Questions
Is Dara’s Garden an indoor or outdoor location?
Dara’s Garden is primarily an outdoor location. The tented pavilion is a covered pavilion with surrounding rose bushes, chandelier lighting, and stone walkways. This charming structure has gutters and concrete flooring. It is designed to cover clients and their guest during the event of mild to moderate rainfall and provide shade during hot temperatures. While this enchanting area is water resistant, it is not waterproof or suited for natural disasters.
How many guests can your property accommodate?
We can accommodate in the following areas:
- Tent Pavilion – 200 or less (another tent may be rented to create a larger space)
- Inside the house- 50 guests for less
- Formal Backyard – 600+
Is there a time limit at Dara’s Garden?
At Dara’s Garden, we offer packages of 9 hours on the property or 6 hours on the property. Evening events at Dara’s Garden must conclude by 12:00am. We also offer 4 hours for ceremony only packages.
What types of events can Dara’s Garden accommodate?
We can accommodate all types of events, including but not limited to weddings, rehearsal dinners, and milestone celebrations such as birthday, graduation and anniversary parties as well as wedding and bridal showers, luncheons, company events, fundraisers, formals and banquets.
Does Dara’s Garden offer any discounts?
We offer a military discount off the Dara’s Garden facility fee as a thank you to those who have served or are serving and protecting our freedom. For this discount to be applied, a member of the immediate family must present valid ID. Please inquire with your Dara’s Garden venue coordinator regarding the details of this discount.
Can Dara’s Garden place a courtesy hold on a date for my event? If so, how long does my courtesy hold last?
We are happy to hold a date for your event for 10 days from the time you receive your proposal. It is the responsibility of the client to contact a Dara’s Garden event coordinator via email or by calling the office within TEN days of receiving their proposal if they need special accommodations to continue their hold and to ensure that their hold is not released from the calendar.
Does Dara’s Garden offer a wedding planner?
Dara’s Garden does NOT offer wedding coordination or planning services. We focus all our efforts and expertise into ensuring that the logistics of your day regarding the property, catering, and rentals are in place and up to our standard of excellence. At Dara’s Garden, we highly recommend hiring a wedding coordinator for your wedding so that you experience a stress-free day enjoying your celebration and guests, rather than having to answer last minute questions and complete last minute tasks. Ask Dara or Kate for referrals of coordinators that will take fabulous care of you and all your event details! Packages and inclusions will vary with each coordinator. Every bride is different, so make sure to meet with potential coordinators to select one that best fits with your personality and understands your event vision.
What is the deposit policy and booking procedure for Dara’s Garden?
To formally reserve your date, Dara’s Garden will need to secure a deposit and signed copy of your initial proposal. The deposit amount is the Dara’s Garden invoice amount. The deposit can be paid in 3 monthly payments.
By signing your initial/current proposal you are agreeing to the deadlines, event date and the rules and regulations.
Before signing your initial contract agreeing to your selected event date, rules and regulations, our cancellation policy and deadlines, it is very important to read over the deadlines, cancellation policy, rules and regulations sections listed on your proposal, as well as double check and verify your selected date. Please note that when you sign the initial proposal, details such as menu, enhancements and set ups can be changed up until the contacted deadlines.
Are my meetings with my Dara’s Garden venue coordinator limited?
We are very excited about your special day and the opportunity to work with you. Please know that we can meet as often as your like or need. We want you to be able to relax and enjoy your special day knowing all your details are in place and taken care of.
What is the cancellation policy for Dara’s Garden?
Deposits are non-transferable and non-refundable. In the unfortunate event that you need to cancel the date, written notification is required for the sales staff to attempt to rebook. If sufficient notice is given such that the staff at Dara’s Garden can rebook a wedding on your selected date at approximately the same time for a like number of guests, 60% or the deposit will be refunded. If Dara’s Garden does NOT rebook your selected date for a like number of guests at approximately the same time of day, the deposit will NOT be refunded. Should you have paid any additional money beyond the required deposit, this portion will be refunded.
What happens in the case of rain?
The tent pavilion is included with your rental of Dara’s Garden. Clients hosting weekend events must let Dara’s Garden know Friday by noon if they would like to move to the tent pavilion for their reception. For weekday events, clients must let Dara’s Garden know if they would like to move their reception to the pavilion by noon the day prior.
Ceremony procedure: If your ceremony is rained out, you are more than welcome to move to the tent pavilion where guests can sit at the reception chairs. This decision must be made 45 minutes prior to the start of your ceremony. Please note that if you have rented additional chairs for your ceremony and you decide to move it to the tent pavilion, you will not be refunded once ceremony chairs have been put in place.
What is the clean-up policy for Dara’s Garden?
The client is responsible for gathering and taking all personal items that would like to keep. The gathering and cleaning up of these items can take place once your event has concluded during the 45 minutes that the Dara’s Garden staff is here breaking down your event. This additional cleaning up time is NOT deducted from your hours of property access. Dara’s Garden requires each client to have a contact person listed in their contract that will be sent home with any items left at my event. Dara’s Garden will give this person’s name and contact information to any guests at your event who call in or email about any left or missing items from your event. Dara’s Garden is not responsible for personal décor items not gathered by the agreed contact and or left behind after your event. Please note that any personal décor left behind after your event will be discarded.
What time do I have access to the property to begin set up?
The access time for each client and involved wedding vendors is listed your proposal. This contracted time is when clients can arrive at Dara’s Garden and begin placing any personal décor or details for their event. At Dara’s Garden, you are only responsible for cleaning up and taking with you any items you do not want thrown away. This can be done during the 45 minutes after your event concludes while the Dara’s Garden staff is breaking down. This 45 minutes is additional, NOT deducted from your selected event package hours.
If vendors need early access for any reason, please have them contact a Dara’s Garden venue coordinator directly so that scheduling can be accommodated to the best of our capabilities.
Can I purchase additional hours on the property for early access or set up?
Additional hours for the property can be purchased. Check with you Dara’s Garden venue coordinator regarding the early access hourly rates.
What is Dara’s Garden wedding rehearsal policy?
Dara’s Garden offers a complimentary rehearsal hour with the rental of our facility. It is our policy to schedule rehearsal times no earlier than one month prior to your wedding date to accommodate other events taking place. If an event is not taking place the day prior to your event, the latest time for a rehearsal to begin is 5:00 pm.
Can we reuse the chairs used at my ceremony for the reception?
We do not recommend transporting chairs during your event. It is best for the comfort of your guests and the setup of your event to have all chairs in place before guests arrive.
What if I want a specific style dance floor?
A standard dance floor at Dara’s Garden is included with events taking place in the tent pavilion. Contact Sarah @ email@example.com and let her know that you are a bride working with Dara’s Garden if you are interested in an alternative dance floor style or having your reception in the backyard.
What if I need or want an additional tent for my ceremony or reception?
The tent pavilion can accommodate seating of 200 guest, food tables, DJ, bar and dance floor comfortably. If you guest count exceeds 225, we strongly recommend renting an additional tent for your food tables or overflow seating in the case of rain. Please give contact Sarah @ sarah@eventrentalsbyrothchild and let her know that you are a bride working with Dara’s Garden.
Does Dara’s Garden allow outside caterers on the property?
Dara’s Garden works exclusively with Rothchild Catering and the approved cake bakers. There are no exceptions to allow any other outside catering companies on the property. We partner with our sister company Rothchild Catering to guarantee a seamless and excellent Dara’s Garden experience priced at the best value on the day of your special event.
Rothchild catering has been in business for 36+ years. They can offer menu suggestions and can custom create a desired menu based on a variety of individual tastes and cultural backgrounds.
Who are Dara’s Garden’s exclusive vendors?
Dara’s Garden works exclusively with Rothchild Catering, Event Rentals by Rothchild & The Pour Guys on the day of your event. There are no exceptions to allow outside catering, standard rental companies on the property or bartending services. We partner with our sister companies & The Pour Guys to guarantee a seamless, safe and excellent Dara’s Garden experience priced at the best value on the day of your special event.
We understand that each bride has their own unique style. We do work with specialty rental companies for custom linens and styled pieces for your event. Please check with your Dara’s Garden venue coordinator to make sure your specialty rental company is approved at Dara’s Garden.
Can I bring in my own alcohol to Dara’s Garden?
You can bring in your own alcohol to Dara’s Garden. Dara’s Garden requires that all bartending services for your alcohol at your event are provided for by “The Pour Guys”. Guests of the event are not allowed to bring alcohol on the property and all alcoholic beverages consumed on property must be served by The Pour Guys only as they are ABC certified licensed bartenders.
Dara’s Garden wants you and your guests to be able to celebrate your memorable milestone in a safe and secure setting. This policy is in place for the safety of your guests and so that Dara’s Garden is keeping compliance with the alcohol laws of Tennessee. If outside alcohol is brought in by guests of your event, and is present and noticed at your event, it will be confiscated by a venue manager and not returned. If outside alcohol continues to be seen or becomes an issue, it can result in your bar being closed and or termination of your event.
The only Alcohol allowed on the property is what the clients are providing for The Pour Guys to serve. Guests attending the event are not allowed to bring any alcohol on premises. No alcohol can be stored overnight at Dara’s Garden.
What cake bakers are approved at Dara’s Garden?
Dara’s Garden preferred cake bakers are listed under our Vendors and Friends tab.
All outside cake bakers must be licensed, insured, and inspected by the health department. They must also be approved by a Dara’s Garden venue coordinator.
Dara’s Garden is not responsible for the set up and placement of cakes delivered by the approved outside vendors.
What is the cake plating fee and what does it include?
This is an optional fee. The cake plating fee is for the table, linen, sash, cake knife & server, real dessert plates, real dessert forks and cake boxes you will need for your cake cutting.
What is the house attendant fee?
The house attendant fee covers the cost of cleaning that takes place before and after your event. It also includes a Dara’s Garden customer service representative to be present at the opening until the conclusion of your event overseeing your venue and catering operations.
Why do I need servers for my event?
The servers play a vital role in guaranteeing a seamless and excellent Dara’s Garden experience by providing you with top notch customer service. They do this while taking care of their other responsibilities to include but not limited to putting in place the equipment, serving ware, and glassware needed for your selected menu, placing all needed linens for your event, replenishing food chaffers, and beverage urns, clearing away plates and trash, wiping down chairs in the event of inclement weather, and restocking restrooms throughout your event.
Why does Dara’s Garden require an officer to be present at my event?
Dara’s Garden wants you and your guests to be able to celebrate your memorable milestone in a safe and secure setting. We do require that a uniformed security officer be present during every event. This is for the safety and security of your guests. The officer is on the property making sure that guests are able leave the garden safely. They also ensure that the policy of no outside alcohol, is not breeched. This policy is in place for the safety of your gusts and so that Dara’s Garden and Rothchild Catering are following the alcohol laws of Tennessee. If outside alcohol is present and noticed at your event, it will be confiscated by a venue coordinator and not returned. If outside alcohol continues to be seen or becomes an issue, it can result in your bar being closed and or termination of your event.
Are sparklers allowed at Dara’s Garden?
We do allow sparklers at Dara’s Garden. However, for the safety of your guests and preservation of the custom landscaping we ask that sparkler send take place in designated areas.
Does Rothchild Catering offer bridal tastings?
Dara’s Garden and Rothchild Catering offer a tasting in January and June each year for clients. This is an opportunity to interact with the service staff and sample the Rothchild Catering products. These tastings are set 6 weeks prior to the event. Clients are emailed an invitation to this event and are required to RSVP this event via the link sent in the email. Guests of clients are welcome to this event. The January tasting takes place at Rothchild Catering and the June tasting takes place at Dara’s Garden. Private tastings can be accommodated and will take place at Rothchild Catering. Please contact your Dara’s garden venue coordinator to schedule a private tasting and for pricing information. Please note for a private tasting the fee is per guest attending.
Does Dara’s Garden provide heaters for fall and Christmas events taking place in the tent? Do you provide fans for hotter months?
Dara’s Garden provides a heater for events taking place during the fall and winter months. For summer months, we offer 2 standard sized fans to be placed in your event/reception area.
When are my final menu decisions due?
Final menu selection decisions are due as listed in the deadlines section of your proposal. This is typically set one month prior to your wedding.
When is my final catering balance due to be paid?
The deadline for the Rothchild catering payment is listed in the deadlines section of your proposal. This is typically set 10 days prior to your event. Please note that an order for your menu will not be placed if payment is not received. Amount paid will be based on the number of guests guaranteed or amount served, whichever is greater.
If catering payment is not received. Dara’s Garden will not set up for your reception, only your ceremony the day of your event.